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Transfom your organization into online platform.

docuTRAK Office Suite Transformation transforms the entire business collaboration environment of the organization into One Unified Online Platform.

14-Days Free Trial

Benefits

Clarify how Online correspondence Management System Save Time

Optimize your client services

Clients can submit their requests on docuTRAK portal to stay informed on their status. Post instructions for every type of service to properly guide your clients requests submissions. Keeping your staff aware of up-to-date policies and procedures relevant to your business while your HR can monitor & support staff in the acknowledgement of the distributed information.

Explain how Cloud Online correspondence Management System Increase Productivity

Keep track of all business actions

docuTRAK do not only record all actions on a Workflow Case, but also provides a “Snapshot View” of all attached documents to the case. Moreover, a Supervisor can access subordinate inboxes and track their team actions and re-assign a case to other workers. It also keeps track of consultations requests by any user.

Clarify how Cloud Online correspondence Management Software help employees to stay connected

Stay connected to your business from Anywhere at Anytime

docuTRAK Online offers a comprehensive business collaboration environment where all documents are kept in a central registry office, and all types of actions on Workflow Cases are automated. Guaranteed full accessibility from a Web Browser interface & through Mobile App where your signature can be electronically & securely placed on documents.

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App Screenshots

Now download our app on iPhone and Android

  • Correspondence Management App available on Apple App Store
  • Correspondence Management App available on Google Android Play Store

docuTRAK Security

End-to-end security is our top priority at docuTRAK, and for that reason, we take every precaution to protect your data while maintaining a high-performance environment. docuTRAK is secured and protected in many ways, and the following are noteworthy: 

Show how docuTRAK online software offers backup services for secure document workflow and correspondence

We offer backups to be stored on separate servers to maintain data security and availability.

Show how docuTRAK online software offers web firewalls for secure document workflow and correspondence

Web application Firewall (WAF) protects our platform and APIs against attacks, and works on filtering, monitoring, and blocking any malicious traffic.

Show how docuTRAK online software offers security monitoring for secure document workflow and correspondence

docuTRAK actively monitors ongoing security, performance, and availability 24/7/365. We run automated security testing on an ongoing basis, as well as contract third parties for penetration testing.

Show how docuTRAK online software offers encrypted data transition for secure document workflow and correspondence

Communications are encrypted over SSL thus preventing data to be viewed by a third party.

Features

Feature how Cloud Online correspondence Management System digital signture
Electronic Signature
Feature how Cloud Online correspondence Management System provide mobile application
Mobile App
Feature how Cloud Online correspondence Management System provide External Services platform
External Services
Feature how Cloud Online correspondence Management System provide policies and procedures broadcast
Policies & Procedures
Feature how Cloud Online Case Management System provide Case Management features
Case Management (Workflow)
Feature how Cloud Online document & records Management System provide document workflow Management features
Document Registration (Records)
Enables authorized users to apply their electronic signature on documents sent to them for signing.
The authorized user can securely Sign On-Glass using the docuTRAK Mobile App by selecting the location of signature on the page. The signature is protected by a user-defined PIN, and it is merged with the document to become an integral part of it.
Enables users to access their inboxes for Workflow Cases and Broadcasts with full functional actions on these items.
docuTRAK Mobile Apps on Android and iOS provides users with rich functionality on Workflow and Broadcast inboxes
Enables external users to submit service requests to be received on docuTRAK Portal for processing and response.
Offers external users with access to published services on the docuTRAK Portal to submit requests and documents. The received request will be processed as a Workflow Case with a pre-defined due date. The portal provides external users with facility to follow up on the status of their requests.
Enables the organization to monitor staff and external users’ compliance to published policies and procedures.
Provides the facility of automating the distribution and acknowledgement of regulatory or general reference documents based on user defined or previously set distribution rules. It also provides online monitoring of compliance with the rules associated each broadcast with easy to read pie charts. In addition, it makes all broadcasts previously acknowledged by a user available in a personal reference library.
Enables real time tracking on every Workflow Case with escalation notifications and corrective actions.
Offers human-centric and comprehensive document workflow functions that is built on ad-hoc non-structured routing based on the organization structure hierarchy. It enables real time tracking of every task's status, and has built-in functions such as Assign, Consult and Conditional Routing, A user can send cases to individual users based on their job function, to pre-defined committees, and to pre-defined pool of users who share a common inbox.
Enables the organization to have control through a central registry on all incoming and outgoing formal documents.
Provides out-of-the-box functionalities to register and manage document-based records. It enables record registration using custom defined registration schema based on a unique serial number for each record. In addition, it enables registration by a central records office as well as multiple sub records offices within the organization

Starting from 500$

5,000+ USERS TRUST docuTRAK

Simple Plans Hosted in the Cloud.

SILVER

Standard Configuration

explain the cloud online Silver package of docuTRAK correspondence management software

  • 50 Internal Users
  • 150 External Users
  • 5 Mobile Signature
  • Mobile Application (Included)
  • 50 GB Storage
  • 1 Year Commitment
  • $400 Every Extra 10 Internal Users
  • $150 Every Extra 50 External Users
  • $200 Every Extra 5 Mobile Signature
  • $150 Every Extra 100GB Storage

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GOLD

Standard Configuration

explain the cloud online Gold package of docuTRAK correspondence management software

  • 100 Internal Users
  • 500 External Users
  • 10 Mobile Signature
  • Mobile Application (Included)
  • 100 GB Storage
  • 2 Years Commitment
  • $400 Every Extra 10 Internal Users
  • $150 Every Extra 50 External Users
  • $200 Every Extra 5 Mobile Signature
  • $150 Every Extra 50GB Storage

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Diamond

Standard Configuration

explain the cloud online Diamond package of docuTRAK correspondence management software

  • 200 Internal Users
  • 1500 External Users
  • 20 Mobile Signature
  • Mobile Application (Included)
  • 300 GB Storage
  • 3 Years Commitment
  • $400 Every Extra 10 Internal Users
  • $150 Every Extra 50 External Users
  • $200 Every Extra 5 Mobile Signature
  • $150 Every Extra 50GB Storage

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Custom Your Packages

Pick a plan that suits you best

All Plans Include Cloud Standard Implementation

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Choose your preferred configuration

Customize configuration to suite your own requirement

What Our Clients Say

Establishing and sustaining trusted partnerships

Amazing Software
Corresponds on daily basis with various government entities. The large volume of correspondences created bottlenecks and room for mistakes when they were handled manually. When docuTRAK was introduced this task was automated thus resulting greater control
Raed Al-Dmour - IT Manager
Exceptional Mobile App
University of Bahrain (UOB) receives a large volume of external correspondences which need to be circulated internally across administrative departments and faculties to prepare and send out response letters. docuTRAK helped UOB automate and control this
Sana Al Aradi - IT Manager
Exceptional Application
“Handling daily correspondences and routing them internally for actions and response was cumbersome manual process. The need for internal distribution of circulars was an additional burden. DocuTRAK system automated these processes saving valuable time
Samira Al-Sabbah - Head of IT Department
Tech-Support 24/7
shows how docuTRAK service team provides 24 hours technical support - Correspondence software

We provide on-call customer services to address & handle your issues. Contact our Customer Service executive or submit your request through our CRM, and our tech support staff will get in touch with you within 2 hours from your request time.

E-mail : info@docutrak.net
CRM: http://portal.itecj.com/login.php

Take a look at our Service Level Agreement :

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